SpeaktoNotes vs Fireflies.ai (2026) — Voice Notes vs Meeting Transcription

Fireflies.ai is a meeting transcription bot. SpeaktoNotes is a personal voice-to-text app. Both transcribe — but for very different use cases.

At a Glance

Feature	SpeaktoNotes	Fireflies.ai
Purpose	Personal voice-to-text for any content	Automated meeting recording & transcription
Platforms	iOS, Android, Mac, Windows	Web app + meeting integrations
Native Mobile App	Full-featured iOS & Android apps	Web-based, no native mobile app
Windows/Mac Desktop App	Yes	Browser only
Meeting Bot	No — you record directly	Joins Zoom, Teams, Meet automatically
On-the-Go Recording	Record anywhere, anytime	Designed for scheduled meetings
AI Text Enhancement	6 Pockets (Email, Text, List, Note, Social, Meeting)	AI summaries, action items
iOS Keyboard Extension	Pro — dictate in any app	No
Calendar Integration	Pro	Calendar-linked meeting recording
Folder Organisation	Yes	Channels & folders
Languages	Multi-language	100+ languages
Free Plan	No	Yes (limited — 20 AI credits/mo)
Starting Price	$17.99 NZD/mo (~$11 USD)	$10 USD/user/mo (Pro)
Per-User Pricing	No — single user account	Yes — per seat

Where SpeaktoNotes Wins

Use it anywhere — record voice notes walking, driving, in the office, at home. Not limited to meetings
Native apps on every platform — iOS, Android, Mac, Windows. Fireflies is browser-only
6 Pockets — turn speech into emails, texts, social posts, lists. Fireflies only does meeting summaries
iOS keyboard extension — dictate into any app system-wide (Pro)
No meeting bot — no awkward "Fireflies is recording" notification for other participants
Simple pricing — one user, one price. No per-seat costs

Where Fireflies Wins

Automated meeting recording — joins Zoom, Teams, Meet without you doing anything
Team collaboration — share transcripts, comments, reactions across your team
100+ languages — broader language support
CRM integrations — Salesforce, HubSpot, and more
Free tier — limited but available
Search across meetings — find anything said in any meeting

Pricing Comparison

	SpeaktoNotes	Fireflies.ai
Free	No	Yes (20 AI credits/mo)
Basic/Pro	$17.99 NZD/mo	$10 USD/user/mo
Pro/Business	$35.99 NZD/mo	$29 USD/user/mo
Enterprise	—	Custom

Note: Fireflies charges per user. SpeaktoNotes is a single-user price with no seat fees.

The Verdict

Choose SpeaktoNotes if you need a personal voice-to-text tool that works everywhere — not just meetings. Record thoughts on the go, dictate emails, capture ideas, take notes. Native apps on every platform, no meeting bot required.

Choose Fireflies if your primary need is automated meeting transcription for a team, with CRM integrations and collaborative features. Fireflies is a team productivity tool; SpeaktoNotes is a personal productivity tool.

Many users use both — Fireflies for team meetings, SpeaktoNotes for everything else.

See How SpeaktoNotes Compares to Other Tools

More: View Pricing · Desktop Features · Mobile Features · FAQ